When Canadian documents need to be used abroad, the process depends on whether the destination country accepts an apostille or requires legalization. Understanding the difference ensures your paperwork is recognized internationally without delays.

As of 2024, Canada joined the Hague Apostille Convention, which simplifies the process for countries that are part of the treaty. In British Columbia, once your document is notarized, you can submit it to the BC Ministry of Attorney General for an apostille certificate. This single step replaces the older two-step authentication and consular legalization process.

If your destination country is not part of the Apostille Convention, you must still follow the traditional three-step process. First, the document must be notarized by a notary public. Next, it needs to be authenticated either by Global Affairs Canada or by the BC Ministry of Attorney General, depending on the document type and where it was issued. Finally, once authenticated, the document must be legalized at the relevant foreign embassy or consulate located in Canada. Only after completing these steps will the document be valid for use in non-Convention countries.

This requirement often applies to documents such as birth and marriage certificates, powers of attorney, or corporate records. Always check the specific rules of the country where your document will be used.  Because rules vary by country, it’s essential to check the exact requirements before starting. Submitting the wrong type of certification could result in delays or rejection of your documents.

Have any questions or need assistance? Contact KC Notary & Co. today to schedule a consultation. Let KC Notary & Co. simplify the process for you, so you can enjoy the exciting moments stress-free!